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Evidence Guide: SITXEVT504 - Organise event infrastructure

Student: __________________________________________________

Signature: _________________________________________________

Tips for gathering evidence to demonstrate your skills

The important thing to remember when gathering evidence is that the more evidence the better - that is, the more evidence you gather to demonstrate your skills, the more confident an assessor can be that you have learned the skills not just at one point in time, but are continuing to apply and develop those skills (as opposed to just learning for the test!). Furthermore, one piece of evidence that you collect will not usualy demonstrate all the required criteria for a unit of competency, whereas multiple overlapping pieces of evidence will usually do the trick!

From the Wiki University

 

SITXEVT504 - Organise event infrastructure

What evidence can you provide to prove your understanding of each of the following citeria?

Analyse infrastructure requirements.

  1. Evaluate infrastructure and facility requirements based on detailed review of the proposed event and venue.
  2. Liaise with relevant authorities at the commencement of the event management cycle and integrate regulatory requirements into the planning process.
  3. Develop an accurate summary of infrastructure requirements for each event component in consultation with key stakeholders.
  4. Develop a work schedule to address staging requirements identifying key activities, interrelationships and timelines.
  5. Incorporate risk and sustainability issues into planning processes.
Evaluate infrastructure and facility requirements based on detailed review of the proposed event and venue.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Liaise with relevant authorities at the commencement of the event management cycle and integrate regulatory requirements into the planning process.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Develop an accurate summary of infrastructure requirements for each event component in consultation with key stakeholders.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Develop a work schedule to address staging requirements identifying key activities, interrelationships and timelines.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Incorporate risk and sustainability issues into planning processes.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Source and organise infrastructure requirements.

  1. Identify and source infrastructure and facilities contractors according to work schedule.
  2. Provide accurate and complete specifications to contractors about infrastructure requirements.
  3. Obtain complete and timely quotations for the provision of products and services.
  4. Evaluate quotations against specifications and other relevant quality criteria.
  5. Involve relevant authorities in the planning process by providing relevant and timely information.
  6. Confirm agreements with contractors in writing to include details and costs of all services.
Identify and source infrastructure and facilities contractors according to work schedule.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Provide accurate and complete specifications to contractors about infrastructure requirements.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Obtain complete and timely quotations for the provision of products and services.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Evaluate quotations against specifications and other relevant quality criteria.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Involve relevant authorities in the planning process by providing relevant and timely information.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Confirm agreements with contractors in writing to include details and costs of all services.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Monitor event infrastructure.

  1. Monitor event preparations through ongoing liaison with contractors and other stakeholders.
  2. Evaluate work completed against event requirements and schedules, and take appropriate action to address delays or other problems.
  3. Assess the need for staging adjustments to maintain event quality and integrity.
  4. Negotiate and confirm required changes.
Monitor event preparations through ongoing liaison with contractors and other stakeholders.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Evaluate work completed against event requirements and schedules, and take appropriate action to address delays or other problems.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assess the need for staging adjustments to maintain event quality and integrity.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Negotiate and confirm required changes.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Evaluate success of event infrastructure operations.

  1. Obtain feedback from stakeholders according to predetermined evaluation criteria.
  2. Evaluate infrastructure arrangements in terms of operational efficiency and service quality.
  3. Use information to enhance future event planning.
Obtain feedback from stakeholders according to predetermined evaluation criteria.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Evaluate infrastructure arrangements in terms of operational efficiency and service quality.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Use information to enhance future event planning.

Completed
Date:

Teacher:		 Evidence:

 

 

 

 

 

 

 

Assessed

Teacher: ___________________________________ Date: _________

Signature: ________________________________________________

Comments:

 

 

 

 

 

 

 

 

Instructions to Assessors

Evidence Guide

The evidence guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package.

Overview of assessment

Critical aspects for assessment and evidence required to demonstrate competency in this unit

Evidence of the ability to:

organise infrastructure for events involving:

staging at a venue or site without existing infrastructure

comprehensive event plans

dedicated event budgets

formal communications plans

multiple operational components

an event operations team

a wide range of stakeholders

organise infrastructure for multiple and diverse events

liaise with contractors and other stakeholders during the event organisation process

integrate knowledge of:

issues that impact on the organisation of events in venues without infrastructure, including:

range of options available

regulatory requirements

sustainability considerations.

Context of and specific resources for assessment

Assessment must ensure use of:

actual events for which infrastructure is organised. Events may be created for the specific purpose of skills assessment, but must still meet the requirements outlined under Critical aspects of assessment, and have commercial, community or business relevance. Small personal events are not appropriate as a means of assessing an individual’s skills and knowledge

venues and sites that require infrastructure; these can be:

real event venues and sites

event venues and sites within a training organisation where real events are staged

comprehensive event plans

dedicated event budgets formal communications plans

suppliers, local authorities and stakeholders with whom the individual can interact.

Method of assessment

A range of assessment methods should be used to assess practical skills and knowledge. The following examples are appropriate for this unit:

evaluation of event infrastructure through attendance at an event managed by the individual

review of documentation used to coordinate infrastructure prepared by the individual

questioning of contractors to assess the organisational skills of the individual

use of case studies to assess individual’s ability to determine infrastructure requirements for different events

written or oral questioning to assess individual’s knowledge of infrastructure services and terminology

review of portfolios of evidence and thirdparty workplace reports of onthejob performance by the individual.

Guidance information for assessment

The assessor should design integrated assessment activities to holistically assess this unit with other units relevant to the industry sector, organisation and job role, for example:

SITXEVT502 Select event venues and sites.

Required Skills and Knowledge

Required skills

communication and negotiation skills to:

conduct negotiations for the supply of products and services

manage relationships with staging contractors and other stakeholders

critical thinking skills to analyse complex event requirements and make assessments about most appropriate infrastructure options

learning skills to maintain and expand knowledge of infrastructure options and services

initiative and enterprise skills to pro-actively identify potential for innovative approaches

literacy skills to:

interpret complex event documentation

develop contractor specifications

numeracy skills to:

evaluate event budgets

assess contractor quotations and negotiate costs

planning and organising skills to:

organise and monitor varying infrastructure requirements

integrate potentially competing operational and management requirements

problem-solving skills to:

anticipate and analyse risks associated with event infrastructure

monitor progress and develop responses to potentially complex operational problems

self-management skills to take responsibility for the complete process of organising infrastructure.

Required knowledge

roles and responsibilities of organisations involved in staging of events

infrastructure requirements for a range of event types, including suitability of infrastructure for different venues

suppliers of event infrastructure and facilities

sources of information on infrastructure and facilities

product and service terminology, features and options, current technology and risk considerations in key areas related to event infrastructure and facilities, including:

temporary water and power supply

portable and demountable toilets

temporary structures, including marquees and demountables

mobile catering outlets

waste disposal and recycling

sustainability considerations when introducing event infrastructure and facilities to venues and sites:

community and cultural values

environmental impacts

regulatory considerations associated with event infrastructure and facilities, including those related to:

builders

catering facilities

electricians

plumbers

local government noise regulations

special effects

waste management

typical problems that occur in event contractor management, and ways to avoid or manage these

key inclusions for contractor briefing and specification documents.

Range Statement

The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included.

Infrastructure and facility requirementsmay include:

emergency services:

first aid stations

police

parking

signage

temporary structures:

access structures (disabled access)

accommodation

camping

catering

dining

marquees

scaffolding

tents

toilets

utilities:

air conditioning or heating

power supply

waste disposal and recycling facilities

water supply.

Event may include:

business and corporate

entertainment and leisure

exhibitions, expositions and fairs

festivals

fundraising

government and civic

marketing

meetings and conventions

social

sports.

Venue may be:

established event location

indoor

outdoor

untested event location.

Relevant authoritiesmay include:

emergency services

land management and protection authorities

local government

state or territory government.

Key stakeholdersmay include:

business associations

clients

local businesses

local residents

organising committees

potential and actual attendees

sponsors.

Evaluation criteria may relate to:

communication

contingency management

operational efficiency

profitability

resource efficiency

success in meeting event objectives

stakeholder feedback.